Updated for calendar year 2023
Please refer to the yearend guidebook below for, monthly calendars with deadlines, important information and need-to-know items, downloadable forms, and more.
Need to Know:
Please submit your 2023 payrolls as soon as possible!
Payrolls processed after 12/27/23 could incur premium processing fees.
Payrolls processed after 12/29/23 are subject to a $250 adjustment fee.
W-2 Charges will be billed as a separate line item on your payroll
invoice with your first payroll processed 12/1 or later.
Banks & Heartland Closed on Monday 12/25 (Christmas) and Monday
1/1 (New Years Day).
Resources:
Verify Employee Info: Click here for the Employee Year-end Checklist
Verify Employer Info: Click here for the Employer Year-end Checklist
Fringe Benefits Form: Click here for the Fringe Benefits Form
Wires, Bonus Payrolls, & Early Processing: Click here for details!
Year-end Reminders: Click here for important reminders
Heartland will file, generate, and ship any W2s and 1099s around the 2nd week of January. These will be shipped to the client address that they have on file. Any employees that have been paid through our system will have a 1099 or W2 generated for them.
If you have any questions please contact your payroll specialist
Thank you!