Updated for calendar year 2024
Please refer to the year-end guidebook below for, monthly calendars with deadlines, important information and need-to-know items, downloadable forms, and more.
Need to Know:
Please submit your 2024 payrolls as soon as possible!
Payrolls processed after 12/27/24 could incur premium processing fees.
Payrolls processed after 1/2/25 are subject to a $250 adjustment fee.
Important December Dates:
12/23 - Final reminder: verify all
employee information
12/25 - Christmas
Day: Heartland and banks closed
12/27 - Recommended
last day to run 2024 payroll
Important January Dates:
1/6 - New
Year's Day: Heartland and banks closed
1/6 - Year-end, W-2, and 1099 packages begin to be available online
1/9 - Last day to make 2024 changes to W-2s without a W-2c *see above
1/24 - All W-2/1099 packages shipped by January 24th
1/31 - Deadline: Postmark/distribute W-2s & 1099s
Resources:
- Verify Employee Info: Click here for the Employee Year-end Checklist
- Verify Employer Info: Click here for the Employer Year-end Checklist
- Fringe Benefits Form: Click here (i.e., Group Term Life, S-Corp Insurance, personal use of company car, etc.) should be reported with or before your final payroll of 2024. All adjustments must be reported by 12/27/24
- Bonus Payroll Form: Click here Payrolls using a check date of December 31, 2024, must be processed on or before December 27, 2024, to ensure timely tax deposits and to avoid costly penalties
- Ensure all manual and voided checks for 2024 are reported on or before December 27, 2024. This includes 1099-NEC (Non-employee Compensation) payments to contractors that have yet to be reported.
- FAQ: Click here for important reminders
Heartland will file, generate, and ship any W2s and 1099s around the 2nd week of January. These will be shipped to the client address that they have on file. Any employees that have been paid through our system will have a 1099 or W2 generated for them.
If you have any questions please contact your payroll specialist
Thank you!